Priority How Do I Choose When Everything Is Important And Urgent?

Priority How Do I Choose When Everything Is Important And Urgent?

How Do You Choose When Everything Is A Priority?

Priority How Do I Choose When Everything Is Important And Urgent?
Photo by Ferenc Horvath on Unsplash

By Craig Johns

Do you find that you are overwhelmed with a whole lot of ideas and items on your to do list, and you don’t know where to start?

I have found the Priority 2×2 Matrix my best friend when it comes to productivity, performance and effective output.

There are two great Priority 2×2 Matrix that will help you find clarity, speed up the decision making process and manage your time more effectively:

  1. IMPORTANCE vs URGENCY
  2. IMPACT vs EFFORT

IMPORTANCE vs URGENCY

When there is a sense of urgency and overwhelm, I first start with IMPORTANCE vs URGENCY. Start by creating a 2×2 grid (adapted from President Dwight Eisenhower) with IMPORTANCE on the y-axis (vertical) and URGENCY x-axis (horizontal). Then place your ideas or to-do item’s in the grid according to their IMPORTANCE and URGENCY. 

  1. High importance, high urgency (Top right box)
  2. High importance, low urgency (Top left box)
  3. Low importance, high urgency (Bottom right box)
  4. Low importance, low urgency (Bottom left box)
Priority How Do I Choose When Everything Is Important And Urgent? Importance and urgency

Choose the top 3 priorities that are positioned in the in the far right and highest point of the top right box (high importance / high urgency), and use these as your three tasks to complete today or first (if they will take longer than one day). After you have completed tasks in box #1, then you will need to determine which tasks in box 2 or 3 are more important. The IMPACT vs EFFORT Priority 2×2 Matrix will assist you in making this decision.

Sometimes it is really challenging to differentiate between the tasks, when they all feel important and urgent. That’s when the IMPACT vs EFFORT Priority 2×2 Matrix, becomes your go to tool to find clarity.

IMPACT vs EFFORT

Create a 2×2 grid (adapted from President Dwight Eisenhower) with IMPACT on the y-axis (vertical) and EFFORT x-axis (horizontal). Then place your ideas or to-do item’s in the grid according to their IMPACT and EFFORT. 

  1. High impact, high effort (Top right box)
  2. High impact, low effort (Top left box)
  3. Low impact, high effort (Bottom right box)
  4. Low impact, low effort (Bottom left box)
Priority How Do I Choose When Everything Is Important And Urgent? Impact and effort

Choose the top 3 priorities that are positioned in the far left and at the highest point of the top left box (high impact / low urgency), and use these as your three tasks to complete today or first (if they will take longer than one day). After you have completed tasks in box #2, then you will need to focus on tasks in box 1.

It is really important that you only choose a maximum of 3 tasks to complete each day, no matter whether you use the IMPORTANCE vs URGENCY or IMPACT vs EFFORT Priority 2×2 Matrix.

It’s time for you to find clarity, make a decision and own your time!

Want to learn more:

NRG2Perform www.nrg2perform.com
Craig Johns www.craigjohnsspeaker.com
Craig Johns craig@nrg2perform.com
Craig Johns LinkedIn

Recommended Reading:

Target Market Behaviours During Loss, Uncertainty And Change Link
Are Leaders Born? Read Article
Fuel Your Body For Leadership Performance Read Article
How Exercise Enhances A Leaders Performance Read Article
Four Basic Fundamentals Of Being A High Performing Leader Read Article
How To Be A High Performing Leader In 2020 Read Article
active CEO Lessons In 2019 Read Article
Four Ways To Overcome CEO Loneliness In 2020 Read Article

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OWN Your OWN Freedom Craig Johns Breaking The CEO Code

active CEO Podcast #93 OWN Your OWN FREEDOM

OWN Your OWN Freedom Craig Johns Breaking The CEO Code

Craig Johns talks about OWN Your OWN FREEDOM, the first of the 8 ways to own your OWN Influence.

OWN Your OWN FREEDOM

Find the passion, happiness & direction in your life!

Your passion can be anything in the world that challenges you, intrigues you and motivates you in life. It’s not about doing something you love so that it doesn’t feel like work, a passion is something that puts you to work.

Happiness is a feeling that occurs when you know your life is great and you just can’t help smiling. People feel happiness for different reasons, have you found your happiness or are you still in the pursuit of happiness?

If you stand for nothing, you will fall for anything. What is your reason for living, your purpose in life, and as Simon Sinek says “What is your why”? If it all starts with why, then what is the direction you are taking in life?

OWN Your OWN FREEDOM

Three questions to ask yourself in OWN Your OWN FREEDOM

  1. What makes you come alive?
  2. What are your innate strengths?
  3. Where do you add the greatest value?

If you are still struggling to identify your direction, there a 3 deeper questions that will bring you clarity, which are in this podcast episode.

Want To Learn More?

Check out the newly Breaking The CEO Code whitepaper. It provides an overview of Breaking The CEO Code and showcases the 6 key phases. We also go a little deeper into the 2nd phase PERFORMANCE, where we discuss the 3 P’s of the Leadership Performance Formula.

Resources Mentioned in this show:

Subscribe to active CEO Podcast on Itunes
Craig Johns Keynote Speaker
active CEO Coaching
active CEO Podcast
Corporate Programs
Sport Performance
NRG2Perform www.nrg2perform.com
Craig Johns craig@nrg2perform.com
Craig Johns LinkedIn

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#93 – OWN Your OWN Freedom Link
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#91 – 8 Ways To OWN Your OWN Influence Link
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#89 – How Many CEO Performance Habits? Link
#88 – Kate Maree O’Brien (SHE Conference) Tenacious Spirit Of An Entrepreneur Link
#87 – Have You Got CEO Presence Link
#86 – Chris Tabish (Comediology) Link
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#84 – Catherine Molloy The Conscious Leader Link
#83 – 3 P’s Of The Leadership Performance Formula Link
#82 – Revital Golan (Anemone Ventures) Entrepreneur State Of Mind Link

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